The process management software for lived digital processes

The roXtra Processes module is the solution for digitally executable and automated workflows and creates the basis for lively process and quality management. With the module, you can digitally map and edit your forms as well as define, model and directly execute your processes - across departments, web-based and independent of location.

The tool makes it easy to create, manage and control your digital forms. You can also link associated content and documents from roXtra document management. The software also supports you in the intuitive creation of electronic input masks with form fields (e.g. checklists and drop-down fields) and in the automation of existing Office forms.

In addition, a wide range of templates are available for recurring processes such as complaints, CIPs, approvals and release processes, which you can customize in terms of content and form. This allows you to quickly and easily digitize your business processes and automate workflows.

Behind every digital form is its own process: our process management software is based on the Business Process Model and Notation 2.0 (BPMN 2.0) standard, the uniform language for business process modeling. This enables you to visualize and model your business processes as well as automatically execute and analyze them in roXtra.

Defined, logical rules and responsibilities for individual processes and tasks as well as automatic notifications create transparency for everyone involved in the process. You can also use links to connect sub-processes, which enables effective collaboration between interdisciplinary teams and strengthens communication.

Digital transformation and the trend toward mobile work make efficient process management more important than ever. Companies need to make information, documents, and workflows available quickly and reliably across all locations—whether in the office, at home, or in the field. A centralized process management tool ensures clear structures, transparent workflows, and seamless collaboration. This allows forms, approvals, and information to be specifically controlled and made available at any time, reducing wasted time and ensuring compliance with regulatory requirements. QM software such as roXtra helps design processes efficiently and embed them sustainably within the company.

Yes, roXtra offers flexible options for system connection and process automation. External systems can be easily integrated into workflows via interfaces such as webhooks or database access (e.g. MS SQL, MySQL). This is often used to automatically transfer data captured during a process - from forms, for example - to an ERP system. This enables seamless data transfer and further processing. Applications such as MS Teams can also be easily integrated. This makes roXtra a powerful solution for the integration and automation of cross-system processes.

Yes, digital signatures can be seamlessly roXtra Processes into roXtra Processes . Through the integration with the Skribble signature service, documents such as contracts or invoices are automatically forwarded within the workflow for signature. Once signed, they are returned directly to the process for further processing. This creates a fully digital, legally compliant, and efficient workflow—without any media breaks.

There’s no one-size-fits-all answer to this, because the costs depend on four factors: the number of users, the modules required, the intended use, and the subscription plan. You can choose between purchasing a one-time license with ongoing maintenance, hosting through roXtra, or renting the software. We’ll be happy to provide you with a quote detailing how this applies to your needs after an initial consultation.