The QM Solution for your Hospital Group

  • Document control according to standards
  • Simple process automation
  • Easy operation & secure access

The QM Solution for your Hospital Group

An excerpt of the hospital groups that are already successfully using roXtra

Customer testimonials

Hospital Futures Act (KHZG)

Make optimal use of funding for your digital QM now.

Hospital Futures Act (KHZG)

Make optimal use of funding for your digital QM now.

roXtra supports you with the following solutions:

Document Workflow

  • Consistent, standard-compliant documentation
  • Transparent workflows
  • Clear responsibilities
  • Automatic revision & archiving
  • Complete traceability

Process Management

  • Process modeling according to BPMN 2.0
  • Automate processes
  • Individual input forms
  • Overview of operations & tasks
  • Efficient teamwork

Contract Management

  • Administration of contracts
  • Reminder of deadlines & tasks
  • Cost overview
  • Evaluation and statistics
  • Disclosure of optimization potential

Risk Management

  • Record & analyze risks
  • Concise risk matrix: Simple or multidimensional
  • Individual evaluation cycle
  • Create & export risk reports
  • Define, create & link measures

Document Workflow

  • Consistent, standard-compliant documentation
  • Transparent workflows
  • Clear responsibilities
  • Automatic revision & archiving
  • Complete traceability

Process Management

  • Process modeling according to BPMN 2.0
  • Automate processes
  • Individual input forms
  • Overview of operations & tasks
  • Efficient teamwork

Contract Management

  • Administration of contracts
  • Reminder of deadlines & tasks
  • Cost overview
  • Evaluation and statistics
  • Disclosure of optimization potential

Risk Management

  • Record & analyze risks
  • Concise risk matrix: Simple or multidimensional
  • Individual evaluation cycle
  • Create & export risk reports
  • Define, create & link measures

roXtra QM Software in Hospital Groups

A hospital group is guided by current scientific, medical, therapeutic and nursing standards and always strives to satisfy patients, partners and employees. In order to maintain the quality of its work at a high level and to continuously improve it, the work processes and the management system in the clinics are regularly reviewed and an overarching Quality Management (QM) system is maintained.

With roXtra you build an all-in-one solution.

Align your Quality Management System (QMS) with all the demands placed on your hospitals by the comprehensive range of primary care services. Enable your team of physicians, specialists and nurses to focus on providing quality care in an enriching, welcoming and technology-enabled environment.

Our Software Solutions advance your QM system.

Our solutions meet regulatory requirements and standard specifications (e.g. ISO 9001, ISO 13485, DIN EN 15224, Onkozert, DIN 6870, GMP and KTQ) and also prove themselves thanks to intuitive and user-friendly operation. 🗎Here you will find an overview of how the criteria of, for example, the EU EMP Guideline (Annex 11) and the guidelines of the German Medical Association (Rili-BÄK) are implemented in it.

The flexibility of roXtra makes it possible to implement the individual ideas of your holding company (for example corporate design, retention periods, document templates, specific release workflow, metadata and password guidelines). We are happy to support you during implementation, user and administrator training, validation and the entire system operation.

DOCUMENTS

With the roXtra Document Workflow you keep an overview of your documentation – from creation to archiving, locally as well as location-independent. Regardless of whether you are in the hospital area, the institute, the medical care centre (MCC) or in the office, with roXtra you and your employees always have access to the valid version of your documents.
The auditing and release of, for example, new and revised work and process instructions becomes structured, comprehensible and transparent. During the audit, you can quickly and easily provide your auditor with an overview of all relevant documents, including important meta information (e.g. resubmission date, status and revision).

PROCESSES

Optimize and automate your Process Management with the module roXtra Processes and thus bring your applications and forms digitally "to life". From applications for leave, CAPA notifications, quality assurance to change management and the implementation of continuous improvement measures – you can easily map and execute your individual forms and processes.

To visualize your processes, e.g. in the form of flowcharts, we offer you with the Flowchart-Designer the ideal alternative to visualization programs such as Microsoft Visio. Create concise graphics and illustrate, for example, the structure of the High Level Structure (HLS), your EFQM model or critical control points that must be given special consideration by top management with regard to patient safety and hospital hygiene.

RISKS

With roXtra risks you can reduce the amount of work required for your cross-company risk management. Identify and manage potential risks centrally for an effective, qualitative risk analysis in your hospital group. roXtra supports the common standards and regulations (e.g. ISO 31000 or ONR 49001, ISO 15224, ISO 9001 and ISO 27001 / IEC 8001).

In healthcare, patient safety is the top priority. Risks cannot be completely eliminated - but effective risk management supports the avoidance, reduction, optimization and transfer of risks. Many regulations therefore require a risk management system to support ongoing operations. In this way, you can prevent and avoid clinical risks (e.g. inadequate hygiene, mistaken procedures, incorrect diagnoses, etc.) as well as non-clinical, business risks (e.g. the loss of customers and thus a financial risk) in the future.

CERTIFICATION & STANDARDS

Our software solutions support you in daily system operation and continuous improvement as well as during certification and re-certification of your Quality Management system. With roXtra, the implementation of a multitude of standards and regulations becomes a breeze.

  • KTQ Certification: Cooperation for Transparency and Quality in the Healthcare Sector
  • DIN EN ISO 9000 and DIN EN ISO 9001 Quality Management systems - Requirements
  • DIN EN 15224 Quality management systems for the health care sector
  • DIN EN ISO 31000 - Guidelines for risk management
  • or ONR 49000 / ONR 49001 - Austrian risk management standard
  • DIN EN ISO 13485 Medical devices Quality Management systems - Requirements for regulatory purposes
  • Requirements for operators of critical infrastructures (CRITIS)
  • Claims of the Federal Joint Committee (G-BA), the German Hospital Federation e.V. (Deutsche Krankenhausgesellschaft – DKG) as well as the German Nursing Council e.V. (DPR)
  • ISO 27001 - Information Security Management System (ISMS) / IT Security
  • or IEC 80001 standard for risk management in networked medical technology
  • KonTraG - Law on Control and Transparency in the Corporate Sector (Corporate Governance)
  • Section 91 (2) AktG - Establishment of a risk management system (RMS) for listed companies

success stories

We can tell you a lot of things...

...that's why we give our users a voice. In this way, you receive first-hand reports of experiences directly from practice. See for yourself and learn more about the use of roXtra in different areas. Would you like to learn more about how an institution has implemented roXtra in its quality management? Do you have questions about the design of a facility's internal quality management system (QMS), workflow management, the QM manual or the requirements of KTQ, the ISO 13485 standard, G-BA and co.? In our blog, we regularly inform you about topics related to quality management, the implementation of this in the healthcare sector as well as about application examples in the hospital, in quality assurance and measures for continuous improvement.

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