Action management software for greater efficiency

Action management with an overview

Do you want to keep track of your ongoing and completed measures at all times? With roXtra's action management software, you can track the implementation status in real time, define clear responsibilities for implementation and effectiveness checks and optimize your action management in the long term.

Easily create and define your measures in an intuitive dashboard and store detailed measure descriptions. Thanks to AI integration, action descriptions can be generated automatically. You can then assign the tasks directly to the responsible employees.

Sustainable solutions with proven effectiveness

Implement your tasks, improvements and solutions sustainably with roXtra's action management software and ensure their effectiveness. As a central element in the continuous improvement process (CIP), roXtra supports you in efficiently controlling your action management.

Thanks to intuitive input masks, you can easily record and implement measures. A clear, selectable table and graphical filters allow you to analyze your measures quickly and in a targeted manner.

Automated effectiveness checks allow you to evaluate and adapt your measures on schedule. This allows you to plan and successfully implement both short-term and long-term solutions.

Fast, clear evaluation

The roXtra Actions module facilitates the traceability of your action management as well as the evaluation and creation of your action list. An audit trail is available for each action, in which all important changes are automatically documented by the system.

With the roXtra measures management software, you can also export your list of measures as an Excel, Word or PDF document for inspectors or auditors with just one click. Use flexible options for filtering, sorting and evaluating for even more efficient action management. In addition, your measures can be seamlessly integrated into roXtra Audits can be linked.

Consistent documentation across all modules

In roXtra Actions , you combine input from different areas of the company, such as your audit management, risk management, your employees' suggestions for improvement and feedback from your customers or patients. To ensure complete traceability, roXtra's action management software allows you to link the different modules together. For example, you can see directly in the individual measure which risks triggered it.

You can also create measures from other modules or link existing measures with audits, processes or risks. In this way, you can always trace the origins of your measures and maintain a complete documentation chain during your CIP.

Action Management According to ISO 9001

If something goes wrong, ISO 9001 first requires a response to the nonconformity. The problem must be corrected, and its effects must be brought under control. The standard refers to this as a corrective action.

The next step is to investigate why the deviation occurred in the first place and whether measures are needed to prevent it from happening again. These are known as corrective actions. Decisions , actions, and results must be documented.

At first glance, the difference may seem theoretical, but it is important in an audit. Someone who merely resolves the immediate problem has carried out a correction. Someone who eliminates the root cause and thereby prevents recurrence is implementing a corrective action.

With roXtra, you can manage the entire process in one place: from identifying deviations to analyzing root causes, planning corrective actions, and verifying their effectiveness.

From Nonconformity to Effective Corrective Action

Nonconformities can arise from a wide variety of sources: audits, customer complaints, production errors, or risks. What matters, however, is not where the nonconformity occurs, but why.

With roXtra, you can centrally document deviations and link them directly to the root cause analysis. Whether you use the 5-Why method, an Ishikawa diagram, or other analysis tools, the identified cause is documented in a traceable manner and remains permanently linked to the corrective action.

In regulated industries such as medical technology and pharmaceuticals, this approach is established as the CAPA process (Corrective and Preventive Action) and is enshrined in standards such as ISO 13485. The documented root cause analysis forms the basis for effective corrective actions.

This way, during an audit, you can not only demonstrate which measures have been implemented, but also document the rationale behind these decisions. This creates transparency, traceability, and a solid foundation for continuous improvement.