The QM solution for your University Hospital

The QM solution for your University Hospital

  • Document control according to standards
  • Simple process automation
  • Easy operation & secure access

You can already find our Software Solutions in more than half of the German University Hospitals

An excerpt of our customers

Hospital Futures Act (KHZG)

Make optimal use of funding for your digital QM now.

Hospital Futures Act (KHZG)

Make optimal use of funding for your digital QM now.

roXtra supports you with the following solutions:

Document Workflow

  • Consistent, standard-compliant documentation
  • Transparent workflows
  • Clear responsibilities
  • Automatic revision & archiving
  • Complete traceability

Process Management

  • Process modeling according to BPMN 2.0
  • Automate processes
  • Individual input forms
  • Overview of operations & tasks
  • Efficient teamwork

Contract Management

  • Administration of contracts
  • Reminder of deadlines & tasks
  • Cost overview
  • Evaluation and statistics
  • Disclosure of optimization potential

Risk Management

  • Record & analyze risks
  • Concise risk matrix: Simple or multidimensional
  • Individual evaluation cycle
  • Create & export risk reports
  • Define, create & link measures

Document Workflow

  • Consistent, standard-compliant documentation
  • Transparent workflows
  • Clear responsibilities
  • Automatic revision & archiving
  • Complete traceability

Process Management

  • Process modeling according to BPMN 2.0
  • Automate processes
  • Individual input forms
  • Overview of operations & tasks
  • Efficient teamwork

Contract Management

  • Administration of contracts
  • Reminder of deadlines & tasks
  • Cost overview
  • Evaluation and statistics
  • Disclosure of optimization potential

Risk Management

  • Record & analyze risks
  • Concise risk matrix: Simple or multidimensional
  • Individual evaluation cycle
  • Create & export risk reports
  • Define, create & link measures

roXtra QM Software in University Hospitals

A university hospital is not only a place of interdisciplinary, medical treatment, but also an institution for research, training and teaching. Tomorrow's medical professionals take their first steps here and new methods for diagnosing and treating patients are developed. This makes it all the more important to have a functioning Quality Management System (QMS) that helps to prepare the path for innovation while still ensuring patient safety and employee orientation.

More than half of the German university hospitals trust roXtra – the market leader in your sector.

roXtra supports you in unifying medical treatment as well as the area of research and teaching, also with regard to QM documentation in your institution. You can work according to the philosophy of "everything under one roof" or separate the individual locations and special fields from each other by means of divisional administrations.
Institutes, clinics, physicians and laboratory areas have different requirements for QM documentation. Thanks to the flexibility of roXtra, we can offer you a solution that is both, user-friendly and compliant. In doing so, roXtra fulfils common standard specifications (for example ISO 9001, KTQ and ISO 13485) as well as the regulations in the GxP-regulated environment and for operators of critical infrastructure (KRITIS). Here you will find an overview of how the QM software roXtra implements the requirements of regulations such as 21 CFR Part 11, the EU EMP Guide (Annex 11) and the guidelines of the German Medical Association (Rili-BÄK). In addition, we are happy to support you during implementation, validation and throughout the entire system operation.

We configure the software according to your ideas, allowing you to implement your corporate design as well as regulatory and technical requirements. Use the software solution to design your individual workflows, document templates and folder structures and store your retention periods, metadata fields and password guidelines. With roXtra you are ideally prepared for internal and external audits as well as certification and re-certification.

DOCUMENTS

With the roXtra Document Workflow you keep an overview of your documentation – from creation to archiving, locally as well as location-independent. Whether you are in the hospital, in the lecture hall, in the medical care center or in the office, with roXtra you always have access to the valid version of your documents.

The review and approval of, for example, new and revised work and process instructions becomes structured, comprehensible and transparent. During certification, you can quickly and easily provide your auditor with an overview of all relevant documents, including important meta information (e.g. resubmission date, status and revision).

PROCESSES

Optimize and automate your Process Management with the module roXtra Processes and thus, bring your applications and forms digitally "to life". From applications for leave, CAPA notifications, quality assurance to change management and the implementation of continuous improvement measures – you can easily map and execute your individual forms and processes.

To visualize your processes, e.g. in the form of flowcharts, we offer you with the Flowchart-Designer the ideal alternative to visualization programs such as Microsoft Visio. Create concise graphics and use them to illustrate, for example, the structure of your EFQM model or critical control points, that require special attention with regard to patient safety.

RISKS

With roXtra risks you can reduce the amount of work required for your cross-company risk management. Identify and manage potential risks centrally for an effective, qualitative risk analysis in the university medicine environment. roXtra supports the common standards and regulations (e.g. ISO 31000 or ONR 49001, ISO 15224, ISO 9001 and ISO 27001 / IEC 8001).

In healthcare, patient safety is the top priority. Risks cannot be completely eliminated - but effective risk management supports the avoidance, reduction, optimization and transfer of risks. Many regulations therefore require a risk management system to support ongoing operations. In this way, you can prevent and avoid clinical risks (e.g. inadequate hygiene, mistaken procedures, incorrect diagnoses, etc.) as well as non-clinical, business risks (e.g. the loss of customers and thus a financial risk) in the future.

CERTIFICATION & STANDARDS

Our software solutions support you in daily system operation as well as during certification and re-certification of your Quality Management system. With roXtra, the implementation of a multitude of standards and regulations becomes a breeze.

  • KTQ Certification: Cooperation for Transparency and Quality in the Healthcare Sector
  • DIN EN ISO 9000 and DIN EN ISO 9001 Quality Management systems - Requirements
  • DIN EN 15224 Quality management systems for the health care sector
  • DIN EN ISO 31000 - Guidelines for risk management
  • or ONR 49000 / ONR 49001 - Austrian risk management standard
  • DIN EN ISO 13485 Medical devices Quality Management systems - Requirements for regulatory purposes
  • Requirements for operators of critical infrastructures (CRITIS)
  • Claims of the Federal Joint Committee (G-BA), the German Hospital Federation e.V. (Deutsche Krankenhausgesellschaft – DKG) as well as the German Nursing Council e.V. (DPR)
  • ISO 27001 - Information Security Management System (ISMS) / IT Security
  • or IEC 80001 standard for risk management in networked medical technology
  • KonTraG - Law on Control and Transparency in the Corporate Sector (Corporate Governance)
  • Section 91 (2) AktG - Establishment of a risk management system (RMS) for listed companies
success stories

We can tell you a lot of things...

...that's why we give our users a voice. In this way, you receive first-hand reports of experiences directly from practice. See for yourself and learn more about the use of roXtra in different areas. Would you like to learn more about how university hospitals have implemented roXtra in their quality management? Do you have questions about the design of an institution's internal quality management system (QMS), the validation of computer-based systems or the requirements of KTQ, ISO 13485, G-BA and Co? In our blog, we regularly inform you about topics related to quality management, its implementation in healthcare, as well as examples of its application in hospitals, in quality assurance and measures for continuous improvement.

Experience roXtra live

We will show you roXtra in a free and non-binding online presentation.

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