Quality Management Software for the Food Industry
Quality Management Software for the Food Industry
Proven in the day-to-day quality control of the food industry
Food safety, hygiene, and traceability require quality management software that works reliably at all times—both in day-to-day operations and during audits. Put your trust in roXtra: With over 25 years of experience and more than 1,000 satisfied customers, we are one of the leading digital quality management systems on the market.
Why is roXtra the right QM software for food companies?
We have been a successful player in the market for 25 years and are designed to meet the strict standards and audit requirements of the food industry—flexibly scalable, secure, and reliable in daily use. It’s also perfect for complex organizational structures.
Handle Audits with Ease
IFS, HACCP, or FSSC audits happen regularly—but with roXtra, you’re always prepared. All records are up to date, neatly documented, and immediately accessible when you need them.
Compliant documentation without the hassle
Hygiene plans, work instructions, and inspection records are clearly defined, easy to locate, and always up to date. Changes are tracked and distributed securely throughout the company.
Food safety clearly regulated
Keep an eye on risks in production, hygiene, and processes. roXtra helps you identify hazards early on and manage them systematically—rather than just reacting to them.
Easy to use in everyday work
roXtra is intuitive to use and available wherever work is being done: in the office, on the production floor, or in hygiene areas. Employees can quickly find the right, up-to-date information—on any device. This ensures that quality management is integrated into daily work, not bypassed.
Transparency regarding locations and the supply chain
Quality-related information is consistently mapped across plants, departments, and complex structures. And if your company expands? roXtra scales seamlessly and transparently along with it.
Effectively resolve discrepancies
If something isn't right, it needs to be corrected. Corrective and preventive actions are clearly assigned, deadlines are monitored, and their effectiveness is clearly documented.
Modular QM System:
All solutions on a single platform
roXtra combines document control, process management, risk management, audits, and corrective actions into a single tool—with a unified interface and a transparent permissions model. This makes workflows significantly simpler, clearer, and more efficient for all users.
AI Support with roXi: Less Effort, Faster Results
Our platform is a forward-looking solution that is continuously being developed. The integration of AI features helps you automate processes, perform intelligent document searches, and optimize workflows.
Schedule an appointment online now
Before we go on and on about it, we’d rather give you a firsthand look. In a free, no-obligation online presentation, we’ll introduce you to roXtra—and show you how it can make your day-to-day work easier.
Schedule an appointment online now
Before we go on and on about it, we’d rather give you a firsthand look. In a free, no-obligation online presentation, we’ll introduce you to roXtra—and show you how it can make your daily clinic routine easier.
With these roXtra solutions, you’ll have your quality management firmly under control
Simple, digital document management
With roXtra, document management is tailored precisely to the needs of the food industry. Manage hygiene and cleaning plans, HACCP documents, work and procedure instructions, test plans, forms, and checklists entirely digitally and without paper clutter—in a way that is audit-proof, transparent, and ready for inspection at any time. Follow-ups and automatic reminders ensure that content is reviewed regularly and always complies with the latest requirements—which is especially important for IFS, FSSC, or ISO audits.
- Digital, automated approval and review workflows
- Easy to use for all employees (including those in production and sanitation)
- Automatic versioning and a clear document history
- Audit trail and traceable read receipts
- Transparency and clear lines of responsibility
Successfully Managing Risks, Audits, and Measures
Risk management that provides clarity
Using a centralized tool, you can identify and assess all relevant risks and develop appropriate measures based on them.
- Systematic identification of risks in production, hygiene, and organizational processes
- Support for HACCP analyses and food safety assessments
- Clear prioritization through transparent risk assessments
- Linking risks to appropriate measures
- Transparent documentation for audits and certifications
Plan measures easily and implement them sustainably
Clearly assign tasks, set deadlines, and track progress in real time.
- Centralized tracking and management of all measures
- Generating (CAPA) actions directly from the Processes/Risks/Audits modules
- Clear deadlines, responsibilities, and progress overview
- Automatic validity checks, reports (Excel/Word/PDF), and comprehensive documentation
Is your next audit coming up? No problem.
roXtra makes your audit management clear and simple, so you're always prepared for audits.
- Audit-ready according to IFS, FSSC 22000, ISO 22000, or ISO 9001, etc.
- Can be done remotely, on the go, and offline
- Comprehensive documentation with a complete audit trail
- Direct identification of deviations and corrective actions
roXtra Processes with roXtra Processes
New: AI Process Generator
Our AI generates complete BPMN processes at the click of a button. Describe your workflow or enter an existing process description, and roXi will generate logical workflows, including fields and roles.
Clear processes for the food industry
With roXtra Processes , you roXtra Processes digitally roXtra Processes processes throughout the food supply chain in a traceable manner, with simple modeling and automated control. Easy to use and adaptable at any time—even when requirements change or during an audit.
- Simple, digital management of processes such as workstation monitoring, temperature monitoring, batch documentation, defect management, etc.
- Graphical Process Modeling with BPMN 2.0
- Integration with ERP/CRM/Office
- Electronic forms & automated workflows
- Fully digital process chains
With these roXtra solutions, you’ll have your quality management firmly under control
Simple, digital document management
With roXtra, document management is tailored precisely to the needs of the food industry. Manage hygiene and cleaning plans, HACCP documents, work and procedure instructions, test plans, forms, and checklists entirely digitally and without paper clutter—in a way that is audit-proof, transparent, and ready for inspection at any time. Follow-ups and automatic reminders ensure that content is reviewed regularly and always complies with the latest requirements—which is especially important for IFS, FSSC, or ISO audits.
✔️ Digital, automated approval and review workflows
✔️ Easy to use for all employees (including those in production and hygiene)
✔️ Automatic versioning and clear document history
✔️ Audit trail and traceable read receipts
✔️ Transparency and clear lines of responsibility
Successfully Managing Risks, Audits, and Measures
Risk management that provides clarity
Using a centralized tool, you can identify and assess all risks relevant to the clinic and develop appropriate measures based on your findings.
✔️ Systematic identification of risks in production, hygiene, and operations
✔️ Support for HACCP analyses and food safety assessments
✔️ Clear prioritization through transparent risk assessments
✔️ Linking risks to appropriate measures
✔️ Transparent documentation for audits and certifications
Plan measures easily and implement them sustainably
Clearly assign tasks, set deadlines, and track progress in real time.
✔️ Centralized recording and management of all actions
✔️ Creation of (CAPA) actions directly from the Processes/Risks/Audits modules
✔️ Automatic effectiveness checks, reports (Excel/Word/PDF), and comprehensive documentation
✔️ Clear deadlines, responsibilities, and progress overview
Is your next audit coming up? No problem.
roXtra makes your audit management clear and simple, so you're always prepared for audits.
✔️ Audit-ready for IFS, FSSC 22000, ISO 22000, ISO 9001, etc.
✔️ Can be conducted remotely, on the go, and offline
✔️ Comprehensive documentation with a complete audit trail
✔️ Direct identification of nonconformities and corrective actions
Clear processes for the food industry
With roXtra Processes , you roXtra Processes digitally roXtra Processes processes throughout the food supply chain in a traceable manner, with simple modeling and automated control. Easy to use and adaptable at any time—even when requirements change or during an audit.
✔️ Simple, digital handling of processes such as workstation monitoring, temperature control, batch documentation, defect management, etc.
✔️ Graphical process modeling with BPMN 2.0
✔️ Integration with ERP/CRM/Office
✔️ Electronic forms & automated workflows
✔️ Fully digital process chains
New: AI Process Generator
Our AI generates complete BPMN processes at the click of a button. Describe your workflow or enter an existing process description, and roXi will generate logical workflows, including fields and roles.
Find out more about the AI possibilities in roXtra
roXtra opens up new possibilities for you: Thanks to our intelligent assistant roXi, you can find exactly the information you need in no time. Or use the AI Hub and an API interface to easily and securely integrate your own AI systems into roXtra—always up to date and always compliant with data protection regulations. Our team would be happy to show you in a personalized online session how you can take your quality management to the next level by leveraging artificial intelligence in roXtra.
Experiences with roXtra in the food industry
Customer Stories
Answers to your most important questions
What should you look for in QM software for the food industry?
QM software should, first and foremost, help ensure food safety and product quality on an ongoing basis. This includes systematically managing risks, accurately mapping HACCP requirements, and effectively resolving nonconformities.
It is equally important that all evidence is documented in a traceable manner and that audits are reliably supported. And last but not least, the system must function in day-to-day operations—because quality is not created during audits, but in production and organization.
Does roXtra support the requirements of HACCP, IFS, and FSSC 22000?
Yes. roXtra is designed to enable the structured implementation of the requirements of HACCP, IFS, FSSC 22000, and other food-related standards. Risks, documents, audits, and corrective actions are integrated rather than operating in isolation. This prevents the creation of siloed solutions and instead results in a comprehensive quality management system.
How well-suited is the roXtra QM software for IFS, customer, and regulatory audits?
roXtra is designed with audit readiness in mind. All relevant documentation is centrally accessible, up-to-date, and traceable. Histories, approvals, deviations, and corrective actions can be viewed at any time, ensuring that audits remain manageable and do not become a source of stress.
How does the QMS support the handling of nonconformities and CAPA actions?
Deviations can be recorded directly in roXtra and processed systematically. Actions are clearly assigned, deadlines are kept track of, and implementation is transparent and traceable. Effectiveness testing is also fully integrated—a point that is scrutinized particularly closely during audits.
How can HACCP risk management be implemented in roXtra?
roXtra supports the HACCP principle by enabling risks to be systematically identified, assessed, and prioritized. Risks can be linked to specific measures and continuously monitored. Changes are documented, ensuring that assessments can be traced at any time, even retrospectively.
Is roXtra suitable for employees in production and hygiene?
Yes. roXtra is intentionally kept simple and designed to be used in day-to-day work. Employees can quickly find the documents, work instructions, or checklists that are relevant to them. This ensures that quality management isn’t bypassed, but rather integrated into daily operations.
Is roXtra suitable for multiple locations and complex organizational structures?
roXtra grows with you: The software is scalable and designed for complex organizational structures. It clearly maps out multiple locations, different roles, and department-specific requirements. Central guidelines can be combined with local specifics without losing clarity or traceability.
How complex is it to implement quality management software like roXtra?
The implementation of roXtra is easy to plan in practice and can be rolled out in stages. Existing QM structures can be adopted and gradually digitized without unnecessarily disrupting ongoing operations. Thanks to its modular design, many companies start exactly where the greatest benefit lies—and then expand the system in a targeted manner. The intuitive user interface also facilitates acceptance within the team and significantly shortens the training period.
Which norms and standards does roXtra's quality management system cover?
roXtra supports a wide range of relevant norms and standards, including:
Food Safety and Quality Management Standards
- ISO 9000 / ISO 9001 Quality Management Systems – Requirements
- HACCP (Hazard Analysis and Critical Control Points) – The Foundation of Risk Management in the Food Industry
- DIN EN ISO 22000 – Food Safety Management Systems
- FSSC 22000 – Food safety certification based on ISO 22000 and additional technical requirements
- IFS Food – A standard for food safety and quality throughout the supply chain
- BRCGS Food Safety – An internationally recognized standard for the retail industry
Risk management standards
- ISO 31000 – Guidelines on Risk Management
- ONR 49000 / ONR 49001 - Austrian risk management standard
- § 91(2) of the German Stock Corporation Act (AktG) (KonTraG) – Requirements for a company-wide risk management system
Audit and Management System Standards
- ISO 19011 – Guidelines for Auditing Management Systems
- ISO 14001 – Environmental Management Systems (for integrated systems)
- ISO 45001 – Occupational Health and Safety Management
Information security management
- ISO 27001 - Information security management system (ISMS) / IT security
Specific guidelines and laws
- LMHV – Food Hygiene Regulation
- Hechscher or kosher standards
- Requirements for operators of critical infrastructures (KRITIS)
- KonTraG - Law on Control and Transparency in the Corporate Sector (Corporate Governance)
Where is the roXtra QM system hosted?
As a customer, you decide whether you want to use the roXtra QM software as Software-as-a-Service (SaaS) or hosted locally at your site (on-premise). The software itself is developed and hosted in Germany. You can find all the information about your usage options here.
Regardless of which model you choose, security is our top priority: with regular penetration tests (pentests) and security checks, we guarantee the protection of your data and aim to meet the highest security standards.
Is hosting your SaaS solution in accordance with the C5 standard of the Federal Office for Information Security (BSI) relevant to you?Contact us to learn more.
How complex is the implementation of roXtra?
The rollout of roXtra is phased and practical. Companies can start with individual modules and expand the solution as needed. roXtra supports you throughout the implementation process and ensures that the solution quickly delivers value—without the need for complex or high-risk IT projects.
Why getting started with us is so easy:
- A phased rollout instead of a years-long quality management project
- Ready to go with tried-and-tested QM templates—no need for a months-long planning phase
- Guided tour & personal contact person
- Practical support instead of waiting on hold
- Minimal IT effort, no programming required
- First usable results early in the project
For which companies in the food industry is our QM software suitable?
Food manufacturer
Processor
Supplier
Contract manufacturer
Schedule an appointment online
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