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The QM solution for your Educational Institution

  • Control documents according to standards
  • Simple process automation
  • Easy operation & secure access

The QM solution for your Educational Institution

An excerpt of our customers from the education sector

Customer testimonialn

References Bildungswerk der Niedersächsischen Wirtschaft uses roXtra
References Kolping Education uses roXtra
References Georg-August University Göttingen uses roXtra
References Wannseeschulen for health professions uses roXtra
References IHK uses roXtra
References School of Color and Design uses roXtra
References Ruhr University Bochum uses roXtra
References VHS-Bildungswerk uses roXtra
References on the lyre uses roXtra
References WKO uses roXtra
References IBB uses roXtra
References BBS uses roXtra
References Studentenwerk Niederbayern/ Oberpfalz uses roXtra
References Merseburg University uses roXtra
References xito uses roXtra

roXtra supports you with the following solutions:

The roXtra Documents module for standard-compliant document management

Document control

The roXtra Processes module for digitizing business processes

Process Management

The roXtra Actions module for controlling and monitoring actions

Action Management

The roXtra Risks module for digital risk monitoring

Risk management

The roXtra Audits module for planning and documenting audits

Audit management

roXtra in educational institutions

The possibilities for further education are diverse and are offered by educational institutions (e.g. training and further education institutions, schools and universities) in a variety of formats: from e-learning to in-service offers, such as a dual course of study or a training course, to a vocational qualification or academic degree at a university. Due to demographic change, economic and technological development as well as international competition and the resulting increasing demand for highly qualified specialists, a high level of education is increasingly required.

This makes it particularly important for education providers to design their operating procedures and the content to be taught based on a functioning quality management system. The Quality Management System (QMS) supports educational service providers in designing, implementing and systematically as well as continuously improving a demand-oriented and future-oriented offer. This is the only way to provide the best possible conditions for teachers and learners and to achieve excellent research and learning results.

With software solutions from roXtra you have your documentation and knowledge management under control.

We offer you user-friendly QM software that meets standard requirements (e.g. ISO 9001, ISO 29990, PAS 1037, ISO 29991 and ISO 40180) and is intuitive to use. We configure the system according to your ideas, allowing you to implement your corporate design as well as regulatory and technical requirements. In addition, we are happy to support you during implementation, training of your users and throughout the entire system operation.


Whether it's a faculty, state university, technical college, etc., they all have something in common: high paper costs as well as compliance issues. When low budget and document security are the top priorities, it becomes difficult for educational professionals and providers to complete paper-based tasks in a rational and cost-effective manner.

With the module roXtra Documents you create a digital tool to streamline processes and increase efficiency. Store relevant documents, such as lesson plans, information on handling student data and procedures for illnesses and leaves of absence, and much more, centrally for your employees.

The roXtra Documents module for standard-compliant document management

Digitalize and automate your internal processes with the module roXtra Processes. Thanks to the graphical modelling (BPMN 2.0) you have the possibility to map and run through rules, responsibilities, tasks and input fields for different processes and forms (e.g. onboarding of new lecturers, received complaints etc.).

With the Flowchart-Designer you can visualize simple models - such as flowcharts, organigrams, mindmaps, etc. - in no time at all. Thus, the processes of your educational institution (student survey, introduction of new classes or start of a new semester, etc.) are easy to understand for your pedagogical staff and can be continuously improved (CIP).

The roXtra Processes module for digitizing business processes

With roXtra risks you can reduce the amount of work required for your cross-company risk management. Identify and manage potential risks centrally for an effective, qualitative risk analysis in your educational institution. roXtra supports the common standards and regulations (e.g. ISO 29990, ISO 31000 or ONR 49001, ISO 9001, KonTraG, AktG and ISO 27001).

Many regulations demand a high level of competence and above-average quality in training and further education from training providers. However, uncertainties cannot be completely excluded - effective risk management, however, supports the avoidance, reduction, optimisation and transfer of risks. In this way, you can prevent various risks (e.g. loss of teaching staff, fluctuations in the number of participants, liquidity bottlenecks, changes in funding conditions, etc.) and avoid them in the future.

The roXtra Risks module for digital risk monitoring

Audits are an essential part of your work as a quality manager and internal auditor?
You know that systematic audit management is your most powerful tool as an auditor?

Increase the effectiveness and quality of your own work with the roXtra Audits module. The software supports you in auditing management systems according to the specifications such as those of ISO 19011.

Thanks to roXtra Audits, you work with a system and access the questionnaire for conducting audits regardless of location, even offline. In this way, you increase internal efficiency and diligence when conducting audits. At the same time, your team and you gain an overview of the status of past, current or pre-planned audits.
Focus on identifying internal nonconformities and areas for improvement. Defined immediate, corrective and preventive actions are documented and started directly in the context of the audit. No matter whether DIN EN ISO 9001, ISO 13485, DIN EN ISO/IEC 17025 or ISO 14001: roXtra helps you to meet the various requirements of current standards with flying colors in order to do a really good job.

The roXtra Audit module for planning and documenting audits

Our software solutions support you in your daily training operations as well as during the certification and re-certification of your Quality Management system. With roXtra, the implementation of a multitude of standards and regulations becomes a breeze.

  • Implementation of the DIN EN ISO 9000 series of standards - quality management standard
  • Including DIN EN ISO 9001 - Quality management systems
  • AZAV - Accreditation and Approval Ordinance for the Promotion of Employment
  • DIN ISO 29990 - Basic requirements for service providers
  • DIN ISO 29993 - Service requirements
  • DIN ISO/IEC 40180 - Quality of learning, education and training
  • ISO 210001 - Management standard
  • BQM-Standard (Education Quality Management) of the BBB (Bundesverband der Träger beruflicher Weiterbildung e. V. - Federal Association of Providers of Continuing Vocational Education and Training)
  • Support of the quality models LQW, PAS 1037, TQM and EFQM
  • DIN EN ISO 31000 - Guidelines for risk management
  • or ONR 49000 / ONR 49001 - Austrian risk management standard
  • ISO 27001 - Information Security Management System (ISMS) / IT Security
  • KonTraG - Law on Control and Transparency in the Corporate Sector (Corporate Governance)
  • Section 91 (2) AktG - Establishment of a risk management system (RMS) for listed companies
Certification and standards at roXtra

success stories

We can tell you a lot of things...

...that's why we give our users a voice. In this way, you receive first-hand reports of experiences directly from practice. See for yourself and learn more about the use of roXtra in a wide variety of areas.

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