Quality management made easy - with roXtra

Find knowledge efficiently

With roXtra, you can manage all important company processes centrally, including existing knowledge and relevant information.

Thanks to the powerful full-text search, every user can immediately find the document they need. The software searches both the metadata and the content of the documents to which the employee has access rights.

The process list can be used to search for and filter processes in each module.

Would you like to derive direct measures from a risk analysis or an audit? With roXtra, you can create these without media discontinuity and immediately define a processor. Internal links ensure that stored data can be retrieved at any time.

The web-based application enables access to all digital documents, such as the QM manual, at any time and from any location. A wide range of interfaces also ensure fast and reliable data exchange.

Standard-compliant in every sector and size

With roXtra, workflows and processes can be flexibly configured to meet the specific needs and requirements of your company. This includes all standards and regulations, such as ISO 9001, ISO 13485, KTQ and software validation for GxP-regulated companies.

Whether small and medium-sized enterprises (SMEs) or international corporations - roXtra supports almost all sectors, from healthcare to manufacturing.

Find out more about our reference customers here.

roXtra keeps the overview

roXtra enables the implementation of many other management systems as well as the transparent mapping of a comprehensive integrated management system (IMS). The software links areas such as quality management (ISO 9001), environmental management (ISO 14001), energy management (ISO 50001) and occupational health and safety (ISO 45001).

In addition, roXtra supports you in complying with the General Data Protection Regulation (GDPR) and compliance guidelines so that all requirements are reliably met.

Manage users systematically

User and rights management for web-based software is often one of the most error-prone processes. As a company and its IT landscape grow, user management becomes increasingly complex. With roXtra's cross-system and efficient user management, you always have an overview and can easily define individual rights.

Interface connections to various identity providers (such as Active Directory, Entra ID or Okta) make it easy to transfer and maintain user master data from other systems, especially for systems with a large number of users. Define all access, editing and release rights individually and organize your users by area, for example by department.

Proven to comply with standards

ISO 9001:2015 stipulates complete documentation and control of information. Creating and maintaining quality management documentation is therefore one of the most important tasks and functions of QM software.

roXtra supports you in setting up a digital QM manual and in the standard-compliant management of your documents throughout the entire life cycle - from creation to revision, distribution to the relevant persons or groups and archiving.

For upcoming audits and certifications, the documents and all revisions can be clearly traced. So nothing stands in the way of your successful ISO certification!

By the way: At Roxtra, we don't just talk about quality management, we live it and are ISO 9001 certified ourselves! Our ISO 9001:2015 certificate

Who is working on what?

Efficient teamwork and transparent work processes are crucial to a company's success. With roXtra, tasks are generated automatically and distributed directly to the responsible person. This ensures that no task is overlooked and every employee knows exactly what they are responsible for.

To check the validity of your processes, you can store corresponding resubmissions. This ensures that your documents and processes are always up to date in line with the continuous improvement process (CIP). The person responsible is informed so that all team members know the current status of their tasks at all times.

Continuous improvement

In addition to QM planning, the continuous improvement process (CIP) is also an important part of QM. DIN EN ISO 9001 defines continuous improvement as one of the seven principles of quality management. It serves to uncover potential for improvement in processes or products and to develop plans for the corresponding implementation.

The CIP is never complete, but is applied again and again in cycles. The method is based on the PDCA cycle (Plan, Do, Check, Act): the observation of processes, the analysis of weak points and ultimately the development of solutions for improvement and optimization.

roXtra helps you to identify potential weaknesses, improve existing processes and introduce these improvements as a standardized way of working throughout the company.

Organize your process landscape

Mapping business processes creates transparency: process maps provide an overview of all core elements and supporting processes and illustrate how they are linked to each other.

With the Flowchart Designer, you can create transparent representations of your operational processes, organization charts, turtle models, etc. in no time at all. This allows you to easily structure and organize your business processes and make them accessible to all those involved. The Flowchart Designer also provides support for standard-compliant QM documentation.

Are you looking for a tool to automate business processes? Get to know roXtra Processes get to know it!

With roXtra, the electronic mapping and automatic execution of business processes and procedures is simple: thanks to process modeling based on BPMN 2.0, roXtra supports you in presenting processes clearly and concisely. Forms can also be filled out and processed paperlessly.

This allows a wide variety of processes to be mapped digitally, such as orders, CAPA, CIP, measures, vacation requests and more.

SaaS or on-premise

As a customer, you decide whether you want to use the roXtra QM software as Software-as-a-Service (SaaS) or hosted locally (on-premise). Please note that the roXtra software is developed and hosted in Germany.

Regardless of which model you choose, security is our top priority: with regular penetration tests (pentests) and security checks, we guarantee the protection of your data and aim to meet the highest security standards.

Is hosting your SaaS solution in accordance with the C5 standard of the German Federal Office for Information Security (BSI) relevant for you? Contact us to find out more.