The best QM solutions for your public institution and administration

Effective document control with roXtra

In public administration, transparency, traceability and compliance are of central importance. Specifications, guidelines and standards - for example in the context of quality management - require a clearly structured and effective system.

The roXtra document control module makes it much easier to organize and maintain your QM documents, for example for service instructions, work guidelines or internal guidelines. As QM software for public administration, roXtra supports you in clearly controlling the entire life cycle of your documents and efficiently fulfilling legal and internal requirements. This promotes sustainable quality management in public administration.

Your advantages with roXtra in the area of document control:

• Paperless office: reducing media disruptions and paperwork through digital document management
• Individual approval workflows: Customizable to your processes and standard requirements.
• Audit-proof versioning: automatic storage and archiving.
• Rule-compliant document management: For all guidelines, e.g. ISO standards or administration-specific guidelines.
• Rely on a future-proof software solution to make your QM processes in the area of public institutions and administration efficient, compliant and transparent.

Efficient and digital process management

Digitize and automate your internal processes with the roXtra Processes module. The intuitive graphical modeling according to BPMN 2.0 makes it easy to define and control workflows, responsibilities, input fields and rules for a wide variety of forms and processes, e.g. for applications, approval processes or internal test reports.

Design your processes digitally, efficiently and legally compliant - optimally tailored to the requirements of public administration. The QM software for public administration supports you in establishing modern structures and implementing sustainable quality management in public administration.

With the Flowchart Designer, you can create simple models such as flowcharts, organization charts or mind maps in no time at all and make your processes easy to understand for everyone involved.

With the Flowchart Designer, you can create simple models such as flowcharts, organization charts or mind maps in no time at all and make your processes easy to understand for everyone involved.

Your advantages with roXtra Processes:

• Transparency and clarity: Visualization of complex processes such as application processing or internal review and approval processes.
• Continuous improvement (CIP): Optimize processes and make them sustainably efficient.
• User-friendliness: Intuitive design and fast implementation of your requirements.

Risk management for public institutions and administration with roXtra Risks

With roXtra Risks you can reduce the effort involved in risk management and improve your risk analyses. Potential risks can be recorded and managed centrally. The QM software for public administration supports common standards such as ISO 31000, ISO 9001 and administration-specific specifications - ideal for structured quality management in public administration.

Standards such as ISO 31000 require effective risk management in order to identify and minimize risks at an early stage. With roXtra, you can identify and evaluate risks such as faulty processes or processing errors and avoid them through targeted measures. The QM software for public administration supports you in complying with legal requirements - for greater security and reliable quality management in public administration.

Your advantages with roXtra Risks:

• Efficient risk identification: rapid identification and assessment of risks
• Customization: flexibly define risk categories and valuation cycles
• Clear control: matrices and risk reports for comprehensive reporting

Effective audit management with roXtra Audits

Audits are a central component of your quality management tasks in public administration. Structured audit management is an essential tool for reviewing processes, identifying deviations and initiating continuous improvements.

With the module roXtra Audits module, you can increase the quality and efficiency of your audit processes. The QM software for public administration supports you in the planning and implementation of internal audits as well as in the review of management systems in accordance with ISO 19011.

Whether ISO 9001, ISO 14001 or other relevant standards - with roXtra Audits you are sure to meet standard requirements. The software helps you to uncover optimization potential, systematically implement audits and document all steps in a traceable manner.

Your advantages with roXtra Audits:

• Efficiency and transparency: Document and initiate immediate, corrective and preventive measures directly in the context of the audit.
• Systematic implementation: Access your questionnaire from any location - even offline.
• Optimized planning: Maintain an overview of past, current and planned audits.