The QM software for medical care centers
The QM software for your medical care center
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Find out first-hand how customers use roXtra to make their quality management in medical care centers efficient, compliant and future-proof. Whether ISO 9001, hygiene and risk management or structured document control - with our software for your medical care center, you receive tailor-made solutions for the special requirements in the day-to-day work of a medical care center.
Our blog provides you with valuable insights into certification and re-certification as well as the practical implementation of quality management for medical care centers. Use best practices and application examples to discover how powerful software can optimize and sustainably improve your quality management - for smooth organization and efficient patient care.
Quality management in the medical practice - requirements and advantages
Marion Meyer
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Efficient quality management in medical care centers
Structured quality management is essential in medical care centers in order to increase patient safety and make internal processes efficient. The roXtra document management system enables you to manage your QM documentation clearly and in accordance with the rules - from hygiene concepts to procedural and work instructions to emergency plans. With our QM software, all relevant documents in the MVZ can be centrally recorded, updated and managed.
Thanks to automatic versioning, audit-proof archiving and customizable workflows, you always have an overview of the review and approval of new or amended documents. During an audit, all required QM documents with important metadata such as revision status or resubmission date can be retrieved immediately.
By using roXtra, quality management in medical care centers is optimized, sources of error are reduced and complete documentation is ensured. Powerful QM software in medical care centers helps to comply with legal requirements, make day-to-day work more efficient and improve processes in the long term.
Digitally control and optimize processes
A well-structured and clearly defined system is the basis for effective quality management in medical care centers. With roXtra Processes, processes can be digitized and automated, making internal workflows - for example for maintenance plans or vacation requests - more efficient. Graphical modelling (BPMN 2.0) allows responsibilities, approval processes and workflows to be flexibly adapted and optimized.
The Flowchart Designer enables quick visualization of flowcharts, organization charts and mind maps, so that workflows are presented in a structured and understandable way.
The Flowchart Designer enables quick visualization of flowcharts, organization charts and mind maps, so that workflows are presented in a structured and understandable way.
With roXtra processes, you can optimize your quality management in medical care centers, automate recurring processes and ensure audit-proof and standard-compliant documentation.
Structured risk management
Comprehensive quality management in medical care centers also includes structured risk management to ensure both patient safety and smooth processes in the medical care center. With roXtra, you can systematically identify, evaluate and manage potential risks, reducing administrative work and enabling targeted risk analysis. The software supports established standards and regulations such as ISO 9001, ISO 31000 and ISO 27001 as well as industry-specific guidelines, including Rili-BÄK.
Regular risk assessments are crucial in order to identify and minimize risks at an early stage - whether in the areas of hygiene, medical technology, patient care or data protection. Structured quality management for medical care centers helps to reduce operational risks and ensure a safe, standard-compliant organization.
With roXtra Risks, you can optimize your quality management in medical care centers, ensure seamless documentation and minimize sources of error. Powerful QM software for your MVZ helps you to manage risks in a targeted manner and provide a transparent, audit-proof solution for audits and certifications.
Managing audits professionally
Regular audits are an essential part of ensuring compliance with legal requirements and quality standards and guaranteeing structured quality management in medical care centers. With roXtra Audits, you can optimize your audit management and carry out internal and external audits, for example in accordance with ISO 19011, efficiently and transparently.
roXtra's QM software enables location-independent access to audit questionnaires - even offline. This allows you to keep track of past, current and planned audits at all times and identify deviations and optimization potential at an early stage. Immediate measures, corrective and preventive actions can be documented directly in the audit context and implemented in a targeted manner.
With roXtra Audits, quality management in medical care centers is designed to be standard-compliant, traceable and efficient. The QM software supports you in structuring audit processes and ensuring audit-proof documentation.
Action management for medical care centers
Effective quality management in medical care centers requires structured action management in order to eliminate deviations, reduce risks and ensure compliance with legal and normative requirements such as ISO 9001. With roXtra Measures, you can manage immediate, corrective and preventive actions (CAPA) digitally, systematically and transparently.
roXtra Measures supports seamless documentation and structured monitoring of all measures so that you can implement continuous improvements in a targeted manner.
Your advantages with roXtra measures:
- Central management: Clearly record and control all measures.
- Automatic effectiveness check: Sustainable implementation through planned checks.
- Simple evaluation: Filter lists of measures and export them as Excel, Word or PDF.
- Cross-module: Linking for consistent documentation.
Support for quality management and certifications for practices
Our software solutions for medical care centers support you in your day-to-day operations as well as in the certification and re-certification of your quality management system. With roXtra, you can efficiently implement a wide range of standards and regulations and make quality management in your medical care center safe, transparent and compliant.
Quality management standards
- DIN EN ISO 9001 - Requirements for quality management systems
- DIN EN 15224 Quality management systems for the health care sector
- ISO 7101 Quality management systems in healthcare - Requirements
- DIN EN ISO 13485 Medical devices - Quality management systems - Requirements for regulatory purposes
Risk management standards
- ISO 31000 - General guidelines on risk management
- ONR 49001 - Austrian standard for systematic risk management
- IEC 80001 standard for risk management in networked medical technology
Information security management
- ISO 27001 - Information Security Management System (ISMS) / IT Security
Specific guidelines and laws
- QEP (Quality and Development in Practices) of the Associations of Statutory Health Insurance Physicians (NASHIP) together with the Federal Association of Statutory Health Insurance Physicians
- KTQ Certification: Cooperation for Transparency and Quality in the Healthcare Sector
- European Practice Assessment (EPA)
- Claims of the Federal Joint Committee (G-BA), the German Accreditation Body GmbH (DAkkS), the German Nursing Council (Deutscher Pflegerat e.V. - DPR) as well as the Initiative Quality Medicine (IQM)
- KonTraG & Section 91 (2) AktG - Regulations on risk control in companies
One software, many application areas.
Why is quality management important in medical care centers?
Quality management is essential in medical care centers in order to ensure a high quality of treatment, guarantee patient safety and comply with legal requirements such as ISO 9001. It also optimizes internal processes, reduces sources of error and ensures efficient documentation and smooth processes in the MVZ.
How does QM software improve quality management in an MVZ?
QM software improves quality management in medical care centers by automating processes, managing documents centrally and facilitating audits and certifications. It ensures transparent processes, reduces sources of error and supports compliance with legal requirements such as ISO 9001.
How does digital QM software support medical care centers during audits and certifications?
By managing all relevant documents centrally and in an audit-proof manner, structuring audit processes and facilitating compliance with standards such as ISO 9001, quality management software supports medical care centers during audits and certifications. It enables seamless tracking of measures and ensures transparency and efficiency in audit management.
roXtra supports you with the following solutions:
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