Quality management software for healthcare and social services facilities
Quality management software for healthcare and social services facilities
Your quality management system
Whether you run a healthcare or social services facility, over 1,000 customers have been using roXtra for their quality management for more than 25 years. The QM system helps you reliably meet requirements, pass audits with confidence, and streamline processes—making your day-to-day work easier and giving you more time to focus on patient care.
Why You Should Use roXtra for Your Facility
roXtra brings over 25 years of experience in quality management to the table. The QM software is specifically tailored to healthcare and social service facilities, supports the reliable implementation of quality requirements, and adapts flexibly to different organizational structures—from individual facilities to operating organizations or networks.
A noticeable reduction in the daily workload
roXtra brings clarity to everyday work and reduces the time spent searching for information and documenting tasks. Content is easy to find, processes are clearly defined, and tasks can be completed in a structured manner without any detours.
Reliable care through consistent standards
Employees always work according to approved and up-to-date guidelines. Responsibilities are clearly defined, changes are thoroughly documented, and processes are managed transparently—ensuring reliable quality of care.
Can be used anywhere, including on mobile devices and offline
roXtra is browser-based and can be used on any mobile device. Even without a fixed workstation or Wi-Fi, employees can stay productive at all times—whether they’re in the office, working remotely, or on the go.
High IT Security & Data Protection
Your data is securely protected in an ISO 27001-certified data center. roXtra’s cloud solution is GDPR-compliant and meets all IT security requirements. This allows you to maintain control and comply with both internal and external data security regulations.
Passing Exams & Obtaining Certifications
roXtra ensures transparency for inspections by MD, regulatory authorities, and other agencies. Relevant documentation, versions, and decisions are clearly documented and traceable at all times—so you can navigate inspections and audits with confidence.
Modular QM System:
All solutions on a single platform
roXtra combines document control, process management, risk management, audits, and corrective actions into a single tool—with a unified interface and a transparent permissions model. This makes workflows significantly simpler, clearer, and more efficient for all users.
AI Support with roXi: Less Effort, Faster Results
Our platform is a forward-looking solution that is continuously being developed. The integration of AI features helps you automate processes, perform intelligent document searches, and optimize workflows.
Schedule an appointment online now
Before we go on and on about it, we’d rather give you a firsthand look. In a free, no-obligation online presentation, we’ll introduce you to roXtra—and show you how it can make your daily lab routine easier.
Schedule an appointment online now
Before we go on and on about it, we’d rather give you a firsthand look. In a free, no-obligation online presentation, we’ll introduce you to roXtra—and show you how it can make your daily clinic routine easier.
With these roXtra solutions, you’ll have your quality management firmly under control
Simple, digital document management
With roXtra’s digital QM document management system, you can keep track of your care documentation at all times—from creation to archiving, regardless of location and in a clear, organized manner. Whether you work in a nursing home, outpatient care, or administration: you and your team always have access to the current version. This reduces the time spent searching, prevents errors, and creates a reliable foundation for daily care and audits.
- Digital, automated workflows
- Ease of use in daily care
- Automatic versioning & approvals
- Audit trail and extended read receipts
- Transparency and clear lines of responsibility
roXtra Processes Clear Workflows for Healthcare & Social Services
With roXtra, healthcare and social service facilities can map their workflows exactly as they are carried out in daily practice. Whether it’s intervention management, internal audits, complaints, or care and support processes, responsibilities are clearly defined and workflows are documented in a structured manner. This helps prevent errors, shorten turnaround times, and ensure consistent implementation of processes across the entire facility—without the need for additional systems or complex expansions.
- Streamlined handling of processes such as corrective action, complaint, and audit management, hygiene checks, requests for leave and time off, etc.
- Electronic forms & automated workflows
- Fully digital, traceable processes
- Graphical Process Modeling with BPMN 2.0
New: AI Process Generator
Our AI generates complete BPMN processes at the click of a button. Describe your workflow or enter an existing process description, and roXi will generate logical and fully functional processes, including fields and roles.
Successfully Managing Risks, Audits, and Measures
Risk management that ensures safe care
Using a centralized tool, you can identify and assess all relevant risks and develop appropriate measures based on them.
- Early identification of process and quality risks, such as hygiene deficiencies, supply or documentation errors, organizational weaknesses, or deviations in daily nursing and care practices
- Addressing all relevant compliance, quality, IT, and data protection risks
- Transparent assessment and prioritization of risks
- Direct derivation of opportunities and actions from the risk management system
Plan measures easily and implement them sustainably
Clearly assign tasks, set deadlines, and track progress in real time.
- Centralized tracking and management of all measures
- Generating actions directly from the Processes/Risks/Audits modules
- Automatic validity checks, reports (Excel/Word/PDF), and comprehensive documentation
- Assign responsibilities transparently
Is your next audit coming up? No problem.
roXtra makes your audit management clear and simple, so you're always prepared for MD audits and inspections.
- Compliant with all standards, such as ISO 15224, as well as for MD inspections, regulatory inspections, and internal audits
- Structured planning, execution, and evaluation of audits
- Complete and traceable documentation of all test steps
- Can be done remotely, on the go, and offline
- Direct implementation of measures
With these roXtra solutions, you’ll have your quality management firmly under control
Simple, digital document management
With roXtra’s digital QM document management system, you can keep track of your care documentation at all times—from creation to archiving, regardless of location and in a clear, organized manner. Whether you work in a nursing home, outpatient care, or administration: you and your team always have access to the current version. This reduces the time spent searching, prevents errors, and creates a reliable foundation for daily care and audits.
✔️ Digital, automated workflows
✔️ Easy to use in day-to-day care
✔️ Automatic versioning & approvals
✔️ Audit trail and advanced read receipts
✔️ Transparency and clear lines of responsibility
roXtra Processes Clear Workflows for Healthcare and Social Services
With roXtra, healthcare and social service facilities can map their workflows exactly as they are carried out in daily practice. Whether it’s intervention management, internal audits, complaints, or care and support processes, responsibilities are clearly defined and workflows are documented in a structured manner. This helps prevent errors, shorten turnaround times, and ensure consistent implementation of processes across the entire facility—without the need for additional systems or complex expansions.
✔️ Streamlined handling of processes such as corrective action, complaint, and audit management, hygiene checks, work and vacation requests, etc.
✔️ Electronic forms & automated workflows
✔️ Fully digital, traceable processes
✔️ Graphical process modeling with BPMN 2.0
New: AI Process Generator
Our AI generates complete BPMN processes at the click of a button. Describe your workflow or enter an existing process description, and roXi will generate logical workflows, including fields and roles.
Successfully Managing Risks, Audits, and Measures
Risk management that ensures safe care
Using a centralized tool, you can identify and assess all risks relevant to the clinic and develop appropriate measures based on your findings.
✔️ Early detection of process and quality risks, such as hygiene deficiencies, supply or documentation errors, organizational weaknesses, or deviations in daily care and support
✔️ Addressing all relevant compliance, quality, IT, and data protection risks
✔️ Transparent assessment and prioritization of risks
✔️ Direct identification of opportunities and actions based on the risk management system
Plan measures easily and implement them sustainably
Clearly assign tasks, set deadlines, and track progress in real time.
✔️ Centralized recording and management of all actions
✔️ Creation of actions directly from the Processes/Risks/Audits modules
✔️ Automatic effectiveness checks, reports (Excel/Word/PDF), and comprehensive documentation
✔️ Transparent assignment of responsibilities
Is your next audit coming up? No problem.
roXtra makes your audit management clear and simple, so you're always prepared for MD audits and inspections.
✔️ Audit-ready in accordance with all standards, such as ISO 15224, as well as for MD inspections, regulatory inspections, and internal audits
✔️ Structured planning, execution, and evaluation of audits
✔️ Complete and traceable documentation of all audit steps
✔️ Can be performed remotely, on mobile devices, and offline
✔️ Direct derivation of corrective actions
Find out more about the AI possibilities in roXtra
roXtra opens up new possibilities for you: Thanks to our intelligent assistant roXi, you can find exactly the information you need in no time. Or use the AI Hub and an API interface to easily and securely integrate your own AI systems into roXtra—always up to date and always compliant with data protection regulations. Our team would be happy to show you in a personalized online session how you can take your quality management to the next level by leveraging artificial intelligence in roXtra.
Customer Reviews and Experiences with roXtra
Customer Stories
Answers to your most important questions
What is part of quality management in nursing care?
Quality management in nursing includes the planning, implementation and continuous improvement of processes to ensure a high quality of care. This includes risk management, documentation, action management, internal audits and compliance with legal and normative requirements such as ISO 9001 or DIN EN 15224.
Which QM software is suitable for social institutions?
Suitable QM software for social institutions should meet industry-specific requirements, work in accordance with ISO 9001 standards and digitally map processes such as documentation, audits and measures. Established QM software in the social sector, such as roXtra, supports social institutions in ensuring quality efficiently and comprehensibly.
What are the tasks of a quality officer in nursing care?
A quality officer is responsible for QM in nursing care and ensures that quality standards are adhered to and continuously improved. Their tasks include monitoring and optimizing care processes, conducting audits, risk management and training employees in quality-related topics.
Why does a social institution need QM software?
QM software for social institutions is needed to ensure quality standards, structure processes and efficiently implement legal requirements. With QM software in the social sector, processes such as documentation, audits and action management can be digitally controlled and continuously improved.
For what types of healthcare and social service facilities is roXtra suitable?
roXtra is suitable for inpatient and outpatient care facilities, social integration support facilities, social services, as well as for organizations and networks with multiple locations. The software adapts flexibly to different organizational structures, service areas, and accountability models. This enables both individual facilities and complex organizational structures to manage their quality assurance in a consistent and transparent manner.
How does quality management software support MD audits and regulatory inspections?
Quality management software like roXtra helps healthcare and social service facilities stay well-prepared for MD audits and regulatory inspections at all times. Relevant documents, processes, measures, and evidence are centrally organized and readily available. Information relevant to audits can be quickly located, procedures are documented in a traceable manner, and actions resulting from audits can be systematically tracked. This creates transparency and confidence when dealing with external auditing bodies.
Why you should choose roXtra now
Over 25 years of experience
User-friendly and intuitive to use
Modular design, all in one system
Mapping complex structures with ease
Schedule an appointment online
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Take a hands-on look at our system and visit
to find out if roXtra is the right software for your quality management needs.
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