Quality Management Software for Medical Centers and Medical Practices
Quality Management Software for Medical Centers and Medical Practices
Your quality management system
For more than 25 years, over 1,000 clients have relied on roXtra—a quality management system that delivers results in day-to-day practice. Whether you run a solo practice, a medical care center, or a multi-site healthcare organization, roXtra helps you focus on what really matters: efficient workflows, legally compliant documentation, and reliable quality in patient care.
Why roXtra?
Numerous healthcare organizations, medical care centers, and medical practices rely on roXtra for their quality management. We understand the challenges you face in your day-to-day practice operations, offer flexible scalability, and reliably map even complex location and organizational structures.
Keep your documents under control at all times
All quality management documents are available in a centralized, up-to-date, and organized manner. Employees can access approved versions and SOPs at any time without having to search for them or deal with uncertainty. This prevents document chaos and makes day-to-day practice easier.
Significantly less effort in day-to-day practice
Clear structures and intuitive processes significantly reduce the workload associated with your quality management. Routine tasks are streamlined, and information is readily available—giving you more time to focus on patient care.
Consistent processes across the entire team
Standardize processes in your practice or medical center to ensure clear, consistent procedures. This way, all staff members will follow the same standards—regardless of location, specialty, or experience.
Operate in a legally compliant and audit-ready manner
roXtra helps you comply with all relevant healthcare requirements. Whether it’s G-BA, QEP, MDR, or ISO: with well-documented processes and clear lines of responsibility, you’ll always be fully prepared for audits and inspections.
Complete traceability
All changes, approvals, and access are automatically documented. This allows you to maintain a clear overview at all times and ensure maximum transparency—a crucial foundation for security, accountability, and continuous improvement.
Data Protection & IT Security: Reliably Ensured
Your sensitive data is in good hands with us: roXtra is GDPR-compliant and meets all the requirements of the IT Security Act. This ensures that internal and external regulations are followed and that your practice data is reliably protected.
Modular QM System: All solutions on a single platform
roXtra combines document control, process management, risk management, audits, and corrective actions into a single tool—with a unified interface and a transparent permissions model. This makes workflows significantly simpler, clearer, and more efficient for all users.
AI Support with roXi: Less Effort, Faster Results
Our platform is a future-proof solution that is continuously being developed. The integration of AI features helps you—if desired—to automate processes, perform intelligent document searches, and optimize workflows.
Schedule an appointment online now
Before we go on and on about it, we’d rather give you a firsthand look. In a free, no-obligation online presentation, we’ll introduce you to roXtra—and show you how it can make your day-to-day work easier.
Schedule an appointment online now
Before we go on and on about it, we’d rather give you a firsthand look. In a free, no-obligation online presentation, we’ll introduce you to roXtra—and show you how it can make your day-to-day work easier.
With these roXtra solutions, you’ll have your quality management firmly under control
Simple, digital document management
Keep your quality management documentation under control: With roXtra, you can manage documents centrally, ensure clear structures, and avoid outdated versions or time-consuming searches.
Versioning, controlled approvals, and automatic validation checks ensure that all content remains up to date. Changes can be traced at any time—providing maximum security in day-to-day operations and during audits. Policies, work instructions, forms, and checklists are available to your entire team—even across locations—in a digital and audit-proof format. Automatic reminders also help ensure compliance with quality requirements.
- Audit-traceable versioning of SOPs and QM documents
- Support for key standards such as ISO 9001 and ISO 15224
- Audit trail and verifiable read receipts
- Clear responsibilities for documents and content
- Browser-based and accessible on all devices
Clear, consistent processes throughout the day-to-day operations of medical practices and medical care centers
Ensure clear structures and standardized processes in your practice or medical center. With roXtra, you can map out your workflows exactly as they are carried out in practice—including clear responsibilities and transparent management.
Processes are easy to create, manage, and automate as needed. This helps reduce errors, avoid unnecessary coordination, and ensure that all employees work to the same standards, even across different locations.
- Simple, digital handling of processes such as action management, complaint management, and application and approval processes
- Graphical Process Modeling with BPMN 2.0
- Integration with ERP/CRM/Office
- Electronic forms & automated workflows
- Fully digital process chains
New: AI Process Generator
Our AI generates fully functional BPMN processes at the click of a button. Describe your workflow or enter an existing process description, and roXi will generate logical workflows, including fields and roles.
Successfully Managing Risks, Audits, and Measures
Risk management that provides clarity
Using a centralized tool, you can identify and assess all relevant risks and develop appropriate measures based on them.
- Early identification of process and quality risks, such as organizational weaknesses, data gaps, documentation deficiencies, or discrepancies in the informed consent documentation
- Addressing all relevant compliance, quality, IT, and data protection risks
- Transparent assessment and prioritization of risks
- Direct derivation of opportunities and actions from the risk management system
Plan measures easily and implement them sustainably
Clearly assign tasks, set deadlines, and track progress in real time.
- Centralized tracking and management of all measures
- Generating actions directly from the Processes/Risks/Audits modules
- Automatic validity checks, reports (Excel/Word/PDF), and comprehensive documentation
- Assign responsibilities transparently
Is your next audit coming up? No problem.
roXtra makes your audit management clear and simple, so you're always prepared for audits.
- Compliant with G-BA guidelines, QEP, ISO 9001, and ISO 15224
- Centralized and audit-proof audit documentation
- Complete audit trails
- Direct implementation of measures
- Can be performed remotely or offline
With these roXtra solutions, you’ll have your quality management firmly under control
Simple, digital document management
Keep your quality management documentation under control: With roXtra, you can manage documents centrally, ensure clear structures, and avoid outdated versions or time-consuming searches.
Versioning, controlled approvals, and automatic validation checks ensure that all content remains up to date. Changes can be traced at any time—providing maximum security in day-to-day operations and during audits. Policies, work instructions, forms, and checklists are available to your entire team—even across locations—in a digital and audit-proof format. Automatic reminders also help ensure compliance with quality requirements.
✔️ Audit-proof versioning of SOPs and QM documents
✔️ Support for key standards such as ISO 9001 and ISO 15224
✔️ Audit trail and traceable read confirmations
✔️ Clear responsibilities for documents and content
✔️ Browser-based and accessible on all devices
Clear, consistent processes throughout the day-to-day operations of medical practices and medical care centers
Ensure clear structures and standardized processes in your practice or medical center. With roXtra, you can map out your workflows exactly as they are carried out in practice—including clear responsibilities and transparent management.
Processes are easy to create, manage, and automate as needed. This helps reduce errors, avoid unnecessary coordination, and ensure that all employees work to the same standards, even across different locations.
✔️ Simple, digital handling of workflows such as action management, complaint management, and application and approval processes
✔️ Graphical process modeling with BPMN 2.0
✔️ Integration with ERP/CRM/Office
✔️ Electronic forms & automated workflows
✔️ Fully digital process chains
New: AI Process Generator
Our AI generates complete BPMN processes at the click of a button. Describe your workflow or enter an existing process description, and roXi will generate logical workflows, including fields and roles.
Successfully Managing Risks, Audits, and Measures
Risk management that provides clarity
Using a centralized tool, you can identify and assess all risks relevant to the clinic and develop appropriate measures based on your findings.
✔️ Early detection of process and quality risks, such as organizational weaknesses, data gaps, documentation deficiencies, or discrepancies in informed consent documentation
✔️ Addressing all relevant compliance, quality, IT, and data protection risks
✔️ Transparent assessment and prioritization of risks
✔️ Direct identification of opportunities and actions based on the risk management system
Plan measures easily and implement them sustainably
Clearly assign tasks, set deadlines, and track progress in real time.
✔️ Centralized recording and management of all actions
✔️ Creation of actions directly from the Processes/Risks/Audits modules
✔️ Automatic effectiveness checks, reports (Excel/Word/PDF), and comprehensive documentation
✔️ Transparent assignment of responsibilities
Is your next audit coming up? No problem.
roXtra makes your audit management clear and simple, so you're always prepared for audits.
✔️ Audit-compliant with G-BA guidelines, QEP, ISO 9001, and ISO 15224
✔️ Centralized and audit-proof documentation
✔️ Complete audit trails
✔️ Direct derivation of corrective actions
✔️ Can be performed remotely and offline
Find out more about the AI possibilities in roXtra
roXtra opens up new possibilities for you: Thanks to our intelligent assistant roXi, you can find exactly the information you need in no time. Or use the AI Hub and an API interface to easily and securely integrate your own AI systems into roXtra—always up to date and always compliant with data protection regulations. Our team would be happy to show you in a personalized online session how you can take your quality management to the next level by leveraging artificial intelligence in roXtra.
Customer Reviews and Experiences with roXtra
Additional reports on quality management in the healthcare sector
Quality Management in Medical Practices – Guidelines and Benefits
Marion Meyer
Answers to your most important questions
How does digital QM software support medical care centers during audits and certifications?
By managing all relevant documents centrally and in an audit-proof manner, structuring audit processes and facilitating compliance with standards such as ISO 9001, quality management software supports medical care centers during audits and certifications. It enables seamless tracking of measures and ensures transparency and efficiency in audit management.
How does QM software improve quality management in an MVZ?
QM software improves quality management in medical care centers by automating processes, managing documents centrally and facilitating audits and certifications. It ensures transparent processes, reduces sources of error and supports compliance with legal requirements such as ISO 9001.
How does quality management software make day-to-day operations easier in a medical practice?
Quality management software significantly reduces administrative overhead: documents can be located immediately, processes are automated, and information is consistently accessible to all employees. This ensures transparent workflows, reduces sources of error, and helps ensure compliance with regulatory requirements such as ISO 9001—even across multiple locations or large teams. This leaves more time for what matters most: patient care.
Are medical practices obliged to use QM?
Yes, quality management is mandatory for medical practices and medical care centers. The G-BA guideline stipulates that all facilities must implement an internal quality management system and continuously improve it.
Digital quality management software helps organizations efficiently meet these requirements and provide evidence of compliance at any time—and it also improves processes and patient safety.
How can practice procedures be standardized and streamlined?
Quality management software not only documents processes, but also actively manages them and integrates them into daily operations. Processes are clearly defined, responsibilities are assigned, and these are made visible to all employees—regardless of location or team.
Digital workflows and process automation make it possible to standardize recurring tasks: approvals, reviews, and actions are carried out in a structured and traceable manner. At the same time, employees are guided in a targeted manner and receive exactly the information they need to perform their tasks.
This helps you reduce coordination efforts, avoid errors caused by differing work practices, and ensure that everyone works to the same standards—ensuring consistently high quality in your practice or medical center.
How complex is the implementation of roXtra?
The rollout of roXtra is phased and practical. Companies can start with individual modules and expand the solution as needed. roXtra supports you throughout the implementation process and ensures that the solution quickly delivers value—without the need for complex or high-risk IT projects.
Why getting started with us is so easy:
- A phased rollout instead of a years-long quality management project
- Ready to go with tried-and-tested QM templates—no need for a months-long planning phase
- Guided tour & personal contact person
- Practical support instead of waiting on hold
- Minimal IT effort, no programming required
- First usable results early in the project
How much work does quality management involve in day-to-day practice—and how can I reduce it?
Without digital support, quality management is often time-consuming, confusing, and dominated by manual processes. With the right software, key tasks such as documentation, approvals, and reminders can be simplified or automated. This allows quality management to be integrated into daily practice in a structured way and actively implemented—while significantly reducing the time required and providing a clearer overview.
How does quality management software help medical centers and practices with audits and inspections?
Digital quality management software ensures that all relevant documents are managed centrally, kept up to date, and stored in an audit-proof manner. Audit processes are mapped out in a structured way, allowing you to maintain a clear overview of requirements, supporting documentation, and open issues at all times. It also enables seamless tracking of actions and ensures transparency across all processes.
How secure is my data in QM software?
roXtra meets strict data protection and IT security standards. Your data is processed in compliance with the GDPR and reliably protected.
Access rights, logging, and clear role models ensure that sensitive information is protected at all times and accessible only to authorized individuals.
How much does roXtra cost?
The cost of roXtra depends on your specific needs—such as the number of users, the modules required, and the deployment model you choose (cloud or on-premises). For more information, please visit: https://www.roxtra.com/kauf-hosted-miete/
We would be happy to give you a free demonstration of our software and discuss your needs—simply schedule an appointment in our calendar here (see the bottom of the page). Afterward, we will provide you with a customized, no-obligation quote.
For which companies in the medical sector is our QM software suitable?
Private practices
Group Practices & BAGs
MVZ
Group practices
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